If there is no line for the parent or guardian to sign, ask the signer to draw a straight line at the bottom of the document, sign on the line, and print his or her name underneath it. This may be overstating the obvious, but this type of issue crops up more than one would think. Is there a place for the parent or guardian to sign? The permission grantor (parent or guardian) must sign before the document can be notarized, even if there is no place for him or her to sign.
Where there are blanks in the form that will not be filled in, it would be prudent to ask the completer of the form to write “Not applicable” or draw a line through the blank space so that there is no confusion in the event of an emergency or during the short interview at a U.S. Is the form complete? The notary does not complete the form the parent or guardian should do so. Keep in mind that a notary is not charged with determining the legality of these types of forms, but it is a notary’s job to make sure that certain things are in place before he or she notarizes a form of this type.
#Notary language for letter how to
Below is guidance on how to circumvent almost any problem that will arise. Alternately, the forms may have a certificate, but no place for the parent or guardian to sign. As a result, common consent forms may have a line on which a notary is expected to sign, but no certificate for the notary to complete. Other sources for consent forms that will confuse notaries are coaches, teachers, or daycare or school administrators. Such forms often appear to be drafted by non-attorneys and many times they are not ready for notarization. Many websites of cruise lines, airlines, single parent blogs, and travel agencies, to name a few, have their versions of elaborate permission forms that give consent regarding minors for various purposes. One can locate an abundance of forms that grant consent regarding minors for various reasons by using an internet search engine and searching for keywords. Issue: Sources of forms often lack legal guidanceįorms of this type come from many sources. Also, near the end of this article, notaries who are interested in adding a stream of income to their businesses will find instructions on how to target market for this type of business. This article will address shortcomings of consent forms and permission letters and put notaries at ease with handling situations like this. This problem is quite common with many permission slips and form letters that relate to minors. When frantic parents present the documents to a notary for notarization, they are often poorly constructed and require a notary with expertise to troubleshoot the problems so that they can be notarized properly.Ī reader recently wrote the following to the American Association of Notaries (AAN): “When I was visiting a friend, I noted that she had tacked a notarized permission slip to receive medical treatment for her sister’s children onto her kitchen bulletin board… The problem with the document is that there was no notary certificate on it! The children’s mother had signed a letter giving my friend permission to obtain medical treatment for them and a notary had applied her stamp and signed it, but there was no notary certificate.
Many times, parents have no clue that these forms are needed until the last minute. As a result, organizers of activities for youth distribute documents that are called “consent forms” or “permission slips” to busy parents they instruct parents to find a notary and have them notarized.Ĭommercial travel providers often require letters of consent when children travel without one or both of their parents, particularly when the child is going to leave the U.S. Summer time means vacations, swimming lessons, field trips, and other activities that minors participate in during the summer. Notarizing Permission Forms that Relate to Minors
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